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VERI*FACTU for businesses in Spain

Your invoice, its record and its response in view.

An invoice, its invoicing record and its payment are separate elements. Using VERI*FACTU requires identifying the version, checking the producer’s declaration of responsibility and verifying actual submission to the AEAT before issuing invoices.

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Example transaction
InvoiceF-2026-0142
CustomerMarta Ruiz

Bathroom refit

Taxable amount
€2,876.03
VAT
€603.97
Total
€3,480
PDF · Document for Marta
F-2026-0142Invoicing recordSpanish tax agency · VERI*FACTUF-2026-0141 → F-2026-0142
The document, the invoicing record and the payment have separate states.

VERI*FACTU software

  • A fingerprint that links the records.
  • The QR belongs on the customer’s document.
  • Pending, sent or needing attention.
  • A correction keeps the connection.

What VERI*FACTU requires of your invoicing

VERI*FACTU for businesses in Spain requires checking the software version, its producer’s declaration and actual submission to the AEAT. Chained records and fiscal responses are distinct from the document and payment. The invoicing module connects documents and payments; check the requirements before using that mode. The AEAT explains the SIF modes.

When you issue an invoice

Document, record, response.

Three connected elements with different roles in one transaction.

  1. Review and issue

    Check the details, items, taxes and series. Issuing assigns the number and preserves the document.

  2. Generate the record

    Under VERI*FACTU, the record includes the fingerprint linking it to the previous one. Submission and its outcome must be checked separately.

  3. Check the result

    Following submission to the AEAT, its response allows the fiscal record to be reviewed. Payment keeps its own status and balance.

Behind a verifiable invoice.

The same document is linked to its invoicing record and keeps the history of later steps.

  1. Example transaction
    InvoiceF-2026-0142
    CustomerMarta Ruiz

    Bathroom refit

    Taxable amount
    €2,876.03
    VAT
    €603.97
    Total
    €3,480
    PDF · Document for Marta
    F-2026-0142Invoicing recordSpanish tax agency · VERI*FACTUF-2026-0141 → F-2026-0142
    The document, the invoicing record and the payment have separate states.

    A fingerprint that links the records.

    Each new record and annulment record has its fingerprint linked to the previous one, helping preserve issuing traceability.

    The invoice number relates the customer document to that record. Corrections retain their origin and history.

  2. Example transaction
    InvoiceF-2026-0142
    CustomerMarta Ruiz

    Bathroom refit

    Taxable amount
    €2,876.03
    VAT
    €603.97
    Total
    €3,480
    PDF · Document for Marta
    F-2026-0142Invoice lookupUse its QR on the AEAT website
    The document, the invoicing record and the payment have separate states.

    The QR belongs on the customer’s document.

    An invoice issued under VERI*FACTU includes the QR and wording required by the rules. Its recipient uses that QR to look up information on the AEAT website.

    Looking up the record and paying the invoice are separate processes. Check the version and the producer’s declaration before using this mode.

  3. Example transaction
    InvoiceF-2026-0142
    CustomerMarta Ruiz

    Bathroom refit

    Taxable amount
    €2,876.03
    VAT
    €603.97
    Total
    €3,480
    PDF · Document for Marta
    F-2026-0142Pending submissionCheck the response before taking action
    The document, the invoicing record and the payment have separate states.

    Pending, sent or needing attention.

    In the VERI*FACTU process, a record can be pending, submitted, accepted with errors or rejected. Each outcome requires checking the fiscal response and the applicable procedure.

    The authorised person makes corrections when appropriate; keeping the history distinguishes an incident from a new sale.

  4. Example transaction
    InvoiceF-2026-0142
    CustomerMarta Ruiz

    Bathroom refit

    Taxable amount
    €2,876.03
    VAT
    €603.97
    Total
    €3,480
    PDF · Document for Marta
    R-2026-0012Corrective invoiceLinked to F-2026-0142
    The document, the invoicing record and the payment have separate states.

    A correction keeps the connection.

    A corrective invoice links to the invoice it corrects. A transaction that never happened is handled with its annulment and the corresponding record.

    The series, number and history distinguish the original document from what happened later.

    The full invoicing workflow

What you review in one transaction

Commercial and tax information, connected.

On the invoice

  • The customer, items and taxes.
  • The series, number and customer document.
  • The payment received and outstanding balance.

In its record

  • The fingerprint that keeps the chain.
  • The submission and AEAT response.
  • Links to corrections and annulments.

The tax response stays with the customer.

When you review Marta’s F-2026-0142, you keep the originating quote, invoice, invoicing record and payments together. Each part explains a stage of the same sale.

  • Customer document and tax record distinguished.
  • Submission status and balance tracked separately.
  • Corrections linked to their origin.
Invoicing software with CRM

Choose with the scope clear.

Do I buy VERI*FACTU separately?

Invoicing is an additional module on top of your base; pricing explains plans and conditions. Before using VERI*FACTU, check the version’s producer declaration and actual submission to the AEAT.

What if a record is pending or rejected?

Under VERI*FACTU, check the AEAT response and the applicable correction or resubmission procedure. Keep the history; a pending or rejected record needs attention and does not establish fiscal acceptance.

Can I change an issued invoice?

Review a draft before issuing. After that, the appropriate correction keeps its link to the original. The original and its traceability are preserved.

Who is responsible for the software’s compliance?

The producer must issue a responsible declaration identifying the system and its version. Before subscribing, review the declaration for the version you will use. The AEAT explains this responsibility.

When is it required and who is covered?

It depends on scope and taxpayer type. The VERI*FACTU guide sets out dates and current sources, including SII, regional tax authorities and other cases to review with your accountant. The scope described here is Spain.

Does submitting the record mean the invoice is paid?

The tax record and payment are separate processes. The invoice keeps its submission status and balance. Sending a payment link does not establish that payment was received either.

Does it replace tax returns or every kind of e-invoicing?

Your accountant continues to review and file the relevant returns. VERI*FACTU concerns invoicing records; business-to-business electronic invoicing is a separate obligation, explained in the guide.

Find the right detail.

Issue with the context and follow-up to hand.

We review tax details, series and permissions with you. The invoice and its record stay linked from issuing.

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