Inventory, purchasing and suppliers
Stock per warehouse, site or van, every movement with its reason and, when something drops below its minimum, a purchase request ready for you to approve.
Inventory management
It is Aipiter’s inventory module for companies without stock software. It tracks products per warehouse, site or vehicle, with what is available, reserved and used, and records every receipt, issue, transfer, return or adjustment with its reason: no quantity changes without an explanation. When something drops below its minimum, it prepares a purchase request with supplier, quantity and price, which someone approves before it becomes an order. If your stock already lives in your online shop or in Holded, the data stays theirs and Aipiter only displays it.
A product, from minimum to restock
What happens to an everyday material as it nears its minimum.
Each issue is logged: who took it, from where and for which job, if it is linked to a work order.
Aipiter prepares the purchase request with the supplier, the quantity and the last known price.
Someone with permission approves it and it becomes an order. On arrival, receiving adds the stock, even if it comes in two deliveries.
Six pieces so you always know what you have and buy with real usage in view.
Warehouse, site, clinic or van: each place with its available, reserved and used stock, and transfers between them recorded.
Receipts, issues, usage, returns and adjustments go into a movement ledger. Nobody changes a quantity without leaving an explanation.
When stock drops below its minimum, the request arrives ready. It never becomes a sent order without someone approving it.
For products that need it, each batch carries its date and each unit its number, and stock counts are compared with the records.
You buy by the box and use by the unit; a kit deducts its components. Conversions are configured, not guessed.
If you sell with Shopify, WooCommerce or Holded, their stock shows in Aipiter exactly as it is there. There are never two systems that think they own the same inventory.
Count sheet versus panel
A clinic with its supplies, a workshop with its parts, a restaurant with its stockroom or a maintenance company with vans: stock matters even if nothing is sold online. Aipiter keeps it next to the work that uses it, and in the panel you can ask which materials are missing and for which jobs.
Purchase requests carry their supplier, quantity and price. They go through approval, become orders, are tracked and received, in parts too, without counting what arrives twice.
You can leave it connected, and then your program stays in charge, or bring it into Aipiter: it is imported, reviewed as a draft and compared for a while before ownership changes. Both are never editable at the same time.
Materials for each work order come out of stock, quotes use the same catalogue with its prices and, if you sell online, the shop brings its stock and orders.
Yes. Each warehouse, site or vehicle has its own stock, and transfers between them are recorded.
No. It prepares the purchase request when something drops below its minimum; it becomes an order when someone with permission approves it.
Yes. Each product can carry its barcode, and stock counts are compared with the movement ledger.
Yes, for products that need them: each batch with its expiry date and, where relevant, each unit with its serial number.
Your shop stays in charge. Aipiter shows that stock exactly as it is there and does not modify it, so there are never two different inventories.
It is recorded as an adjustment, with who made it, when and why. A quantity never changes without leaving a trace.
Yes. In the panel you ask what is missing for this week’s jobs and Aipiter answers with the stock and work order data.
We show you the stock of a business like yours: locations, movements and how a purchase arrives ready.
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